Email Communication in Power Apps with the SendEmailV2

Enhance your Power Apps by setting up a dynamic email system within a gallery control. Learn to create a 'Send Email' button that appears based on specific conditions, configure it using SendEmailV2, and use Office365Outlook for personalized, automated email dispatch, including links and user details.

Enhance your Power Apps experience

Learn how to send emails effortlessly from a gallery control in Power Apps when specific conditions are met. In this blog will show you how to set up a ‘Send Email’ button that appears only when needed, making your app smarter and more user-centric.

Step-by-Step Email Setup

1. Button Creation: Add a button within the gallery control to initiate email sending.
2. OnSelect Setup: Configure the button’s OnSelect property to use the SendEmailV2 function with the necessary parameters.

Simple Email Function Syntax

SendEmailV2(
    "[email protected]",  // The recipient's email address
    "Email Subject",          // The email subject line
    "Email Body"              // The content of the email
)

Intelligent Email Dispatch

Set up conditional logic to send emails only when the gallery item meets certain criteria, such as being marked “Internal” and having a last function status of “Yes”.

Gallery Snap for ref

Button OnSelect Code

If(
    gallOnboard.Selected.lblRecrtTyp.Text = "Internal" &&
    gallOnboard.Selected.lblLastFunPrco.Text = "Yes",   
    Office365Outlook.SendEmailV2(
        gallOnboard.Selected.lblUserEmail.Text,
        "Welcome Onboarding Training",
        // HTML email template with placeholders for dynamic content
    )
)

Fetching User Details

Retrieve the display name of a user based on their email with the Office365Users connector.

Code for User Display Name

Office365Users.UserProfileV2(gallOnboard.Selected.lblUserEmail.Text).displayName &

Adding Links to Emails

Easily insert hyperlinks into your email body, directing users to training materials or other resources.

Code for Hyperlinks

"<a href='" & gallOnboard.Selected.lblLinkinGrid.Text & "'>View Trainings</a>"

Personalized Email Sign-off

Concatenate the report’s name with the user’s email for a customized closing in your automated emails.

Code for Email Closure

"Best regards," & gallOnboard.Selected.gallOnbReporto.Text & ", " & User().Email & "</body></html>"

This concise guide is designed to make email automation in Power Apps accessible and easy to implement, even for those new to the platform. Enjoy enhancing your app’s communication capabilities!

Thanks for reading

Happy coding