SharePoint Online -Nintex Workflow - Properly Display The Email Address From Filter Collection

Introduction

 

In this article we will be exploring how to display the email address value via Nintex workflow using office 365 in SharePoint online.

 

Problem

 

We have created a list name - Information. In this list, we have created 3 columns namely, Title, City and Email. The Data in the information list as set up as below.

 

 

We have another list called Email. It has a lookup column “City”, whenever an item is added to this list, an email is triggered to all the email ids assigned to this Email column from Information list. So, whenever an item Is added to the Email list, an email will be sent to the address selected in the city lookup column. Currently, we get the output as below.

 

["[email protected]","[email protected]","[email protected]","[email protected]"]

 

Here the data is returned; i.e. the email address is not separated by a semicolon delimiter.

 

Solution

 

To fix this we will be using Regular expression action in our Nintex workflow.

 

Note

We will be achieving this without using any loops.

 

Step 1

 

Assign the current “City” column value to a workflow variable. Here I have used “City” as a variable.

 

Step 2

 

Here the Query List pulls all the records in the table, but we want the record for the Filter data based on city so we will be choosing “Select items only when the following is true”

 

 

We will be retrieving this using City variable from Step 1.

 

 

Based on City filter, we will assign Email column value. We are selecting “Email” column as the email addresses are stored in this column. We are storing all the email addresses based on the city in a collection.

 

Here is what the collection looks like, ["[email protected]","[email protected]","[email protected]","[email protected]"]

 

Steps 3

 

Next, we will use the Regular Expression Action and configure the fields as below.

 

In this step we must replace the “[“” with a blank. So, String operation field will be “Replace” and the Pattern to replace will be “[[“]”. The output of this value will be stored in a variable of type TEXT and we have named that variable as varRegStateFirst. Since we are going to replace “[”” with a blank, the Replacement String field will be empty. Click save.

 

 

Step 4

 

Next, we will use another Regular Expression Action and configure the fields as below.

 

In this step we must replace the “]” with a blank. So, String operation field will be “Replace” and the Pattern to replace will be “[]]”. The output of this value will be stored in a variable of type TEXT and we have named that variable as varRegStateSecond. Since we are going to replace “]” with a blank, the Replacement String field will be empty. Click save

 

 

Step 5

 

Next, we will use another Regular Expression Action and configure the fields as below. 

 

In this step we must replace the “,” with a “;”. So, String operation field will be “Replace” and the Pattern to replace will be “[,]”. The output of this value will be stored in a variable of type TEXT and we have named that variable as varRegStateFinal. Since we are going to replace “[,]” with”;”, the Replacement String field will be”;”. Click save

 

 

Step 6

 

Drag the Send an email action to the point in the workflow where you want to send an email and configure the action. Use the varStateFinal in the “To” field and click save.

 

The resulting output will be as follows,

[email protected];[email protected];[email protected];[email protected]