Out-of-the-Box Site Navigation and Audience Targeting in SharePoint

Introduction

SharePoint's site list navigation and audience targeting features are powerful tools that enhance user experience and content delivery within organizational sites. In this detailed guide, we'll explore how to effectively navigate site lists in SharePoint and leverage audience targeting to deliver personalized content to specific groups of users. From logging in to understanding the benefits, we'll provide step-by-step instructions and insights into maximizing the functionality of these features.

Login Step

Before we dive into site list navigation and audience targeting, let's ensure we're logged in.

1. Navigate to the SharePoint site URL provided by your organization.
2. Enter your username and password in the login interface.
3. Click on the "Sign In" or "Login" button to access the SharePoint environment.
   

Navigating Site Lists in SharePoint

Site list navigation in SharePoint allows users to access and manage content within sites easily. Here's a step-by-step guide.

1. Accessing Site Lists
   • Navigate to the SharePoint site where the list is located.
   • Click on the "Site Contents" link in the site's navigation menu.
     
2. Viewing Lists
   • On the Site Contents page, you'll see a list of all lists and libraries within the site.
3. Navigating List Items
   • Once inside the list, you can navigate through items using pagination, sorting, and filtering options.
   • Use the search bar to find specific items within the list quickly.
   • To edit the left navigation menu:
   • Navigate to the site where you want to edit the navigation.
   • Click on "Edit" on the left navigation menu.
     
   • In edit mode, you'll see options such as "Move Up”, "Move Down," "Make Subline, "Remove," and "Edit." In left navigation.
     
     
   • Use these options to rearrange, nest, remove, or edit the links in the left navigation menu as needed.
     

Site Navigation Audience Targeting

Audience targeting in SharePoint allows you to personalize site navigation and content based on user attributes. Here's how to utilize this feature.

1. Enabling Audience Targeting
   • Navigate to the site where you want to enable audience targeting.
   • Go to Site Settings > Navigation.
2. Configuring Navigation
   • Select the navigation element you want to target (e.g., Global Navigation, Quick Launch).
   • Click on "Edit" to modify the navigation element.
     
3. Setting Audience Targeting
   • Under Audience Targeting, check the box next to "Enable audience targeting.
     
   • Click on "OK" to save your changes.
     
4. Defining Audiences
   • Navigate to Site Settings > Site Permissions.
   • Click on "Advanced permissions settings" to access audience targeting settings.
   • Add SharePoint groups or Active Directory groups to define your target audience.

Benefits of Site List Navigation and Audience Targeting

1. Enhanced User Experience: Site list navigation simplifies content discovery and access, improving user satisfaction and productivity.
2. Personalized Content Delivery: Audience targeting enables personalized content delivery, ensuring relevant information reaches the right users.
3. Improved Collaboration: Easy navigation and targeted content promote collaboration by connecting users with the resources they need.
4. Increased Engagement: Personalized experiences drive user engagement, encouraging users to interact more actively with SharePoint sites and content.

Conclusion

Site list navigation and audience targeting are essential features of SharePoint that streamline content management and enhance user engagement. By following the step-by-step instructions outlined in this guide, organizations can effectively navigate site lists and deliver personalized content to target audiences. Leveraging these features not only improves user experience but also promotes collaboration and productivity within the SharePoint environment. Incorporating site list navigation and audience targeting into SharePoint governance practices empowers organizations to create tailored experiences that meet the diverse needs of users and drive organizational success.