Introduction
This article is the 34th part of my SharePoint series. Here are my previous articles.
- Learn SharePoint In Series - Part One - Introduction
- Learn SharePoint In Series - Part Two - Web Application
- Learn SharePoint In Series - Part Three - Site Collections
- Learn SharePoint In Series - Part Four - Subsites
- Learn SharePoint In Series – Part Five – SharePoint Lists
- Learn SharePoint In Series - Part Six - Power Of Versioning
- Learn SharePoint In Series - Part Seven - Lists Advanced Settings
- Learn SharePoint In Series - Part Eight - Validation Settings in List Settings
- Learn SharePoint In Series - Part Nine - Audience Targeting
- Learn SharePoint In Series - Part Ten - Rating Settings
- Learn SharePoint In Series - Part Eleven - Form Settings in List Settings
- Learn SharePoint In Series - Part Twelve- Save list as a template in List Setting
- Learn SharePoint In Series - Part Thirteen- Permission Settings in List Settings
- Learn SharePoint In Series - Part Fourteen- Enterprise Metadata and Keywords
- Learn SharePoint In Series - Part Fifteen - Retention Policy Under Information Management
- Learn SharePoint In Series - Part Sixteen - RSS Settings in List Setting
- Learn SharePoint In Series - Part Seventeen - List Columns in SharePoint
- Learn SharePoint In Series - Part Eighteen - Multiple Lines Of Text Column Type in SharePoint
- Learn SharePoint In Series - Part Nineteen - Number and Choice Column Type in SharePoint
- Learn SharePoint In Series - Part Twenty - Currency and Yes No Column types in SharePoint
- Learn SharePoint In Series - Part Twenty One - Person or Group Column types in SharePoint
- Learn SharePoint In Series - Part Twenty-Two - Date and Time Column types in SharePoint
- Learn SharePoint In Series – Part Twenty-Three – Look Up Column Type in SharePoint
- Learn SharePoint In Series - Part Twenty Four - Hyperlink or Picture Column Types in SharePoint
- Learn SharePoint In Series -Part Twenty-Five - Calculated Column in SharePoint
- Learn SharePoint In Series - Part Twenty-Six - Task Outcomes and External Data Column Type in SharePoint
- Learn SharePoint In Series - Part Twenty-Seven - Introduction to Managed Metadata Column Types
- Learn SharePoint In Series - Part Twenty-Eight - Introduction to Site Columns
- Learn SharePoint In Series - Part Twenty Nine - Editing and Deleting Site Columns
- Learn SharePoint In Series - Part Thirty - Column Reordering in SharePoint
- Learn SharePoint In Series - Part Thirty-One - Indexing in SharePoint Lists and Libraries
- Learn SharePoint In Series - Part Thirty-Two - Introduction to SharePoint Views
- Learn SharePoint In Series - Part Thirty-Three - Creating a SharePoint List View
In the previous article, I have explained creating views in SharePoint lists and libraries. Now in this article, I will be explaining the editing of views and how we can switch between the views. So the topics that I am going to cover here are,
- Scenario
- Editing of Views
- Switching Views
- Deleting Views in SharePoint
- Summary
Scenario
In the previous article, you have seen how to create a new view in SharePoint. Now assume that you have created a view and now you want to add one more column to the view so the only way is that you have to edit the view and add one more column. Let’s see how we can edit the views.
Editing SharePoint Views
In order to edit the SharePoint View, open the list in which you have created the View. And now you have multiple ways of editing the views. Let’s see all of them one by one.
Way 1
Modern Layout: Click on All items on the ribbon bar of the Modern list then click on “Edit Current View”
Way 2 You can also edit the view from list setting. In order to open the list setting first of all click on “Setting” icon and then “List settings”.
And then scroll down to the Views section, there you will find your all views created into the list. Click on any of the views which you want to edit.
Way 3
In classic layout, Click on 3 dots and then you have to “Modify this View”
Way 4
In Classic layout, You will have the option as “Modify View” in the ‘List” tab of the list ribbon.
So these are the four ways using which you can edit your existing views. Now, edit the view using any of the options shown above. Every link will open up the same Edit View Page.
So now, you can follow the Previous Article to configure the view again and click on edit your view. Here you can also rename your SharePoint Views.
Switching Between Views
You may want to switch the views in your lists or library. In order to switch the views, follow the below steps.
Way 1
You can click on any view name to switch to that view.
Way 2
You can select any of the Views from the list in a Modern SharePoint list.
Way 3
From the List tab in List Ribbon, then select the view in the drop-down.
Deleting Views in SharePoint
In order to delete the view, first you have to edit the view, in order to open up the edit view page, you have to follow any of the steps of editing view given in this article. Now, once you open up the edit view page, you will have the Delete button. Clicking on the Delete button it will ask for your confirmation and if you agree, then the view will be deleted.
Then on Delete button press,
And once you click on OK button, then your view will be created.
Note
It is important to note that you cannot delete all of your views from the list. If you have only one view left into the list and then you try to delete the view, you will not have any Delete button available there.
Ultimately whatever you are seeing to the list, it is view. Without view you cannot see the list items hence SharePoint does not allow you to delete the last view.
Summary
In this article, we have seen how we can edit the existing view, all possible ways to open the list view edit page, and also we have seen how we can switch between the views and how we can delete the views in SharePoint List and Library. Please take note that the same concept is applied with SharePoint Libraries also.
If you have any query or feedback then please let me know into the comment section. In the next article, I am going to cover everything about types of views available in SharePoint such as Standard View, Gantt View, Calendar View, and Datasheet Views.