How to Create and Manage Subsites in SharePoint?

Introduction

• A brief overview of SharePoint and its importance in collaborative environments.
• Importance of subsites in organizing content, managing projects, and enhancing collaboration.
• The purpose of the article is to provide a step-by-step guide to creating and managing subsites in SharePoint, including different options and user permission considerations.

 Understanding SharePoint Subsites

• Definition of a subsite in SharePoint.
  • A subsite is a hierarchical structure within a SharePoint site collection that allows for the organization of content, collaboration, and management of projects.
  • Subsites inherit navigation, security settings, and other configurations from their parent site but can have unique permissions, content, and settings.
• Importance of subsites for organizing content, managing projects, and enhancing collaboration.
• Benefits of SharePoint subsites.
  • Facilitate organization: Subsites help in structuring content and projects within a SharePoint site collection, making it easier for users to navigate and find information.
  • Enhanced collaboration: Subsites provide dedicated spaces for teams or departments to collaborate on projects, share documents, and communicate effectively.
  • Customization: Subsites can be customized with unique permissions, settings, and templates to meet the specific needs of different teams or projects.
  • Flexibility: SharePoint subsites offer flexibility in terms of layout, content types, and workflows, allowing organizations to adapt to changing requirements and workflows.

Login Steps to Access SharePoint

Instructions for logging into SharePoint, including accessing the SharePoint landing page and entering credentials.

Creating a Subsite step by step

A step-by-step guide to creating a subsite in SharePoint.

Step 1. Navigate to the desired site or collection where the subsite will be created.

Step 2. Click on the gear icon (Settings) and select "Site contents".

Click on "New" and select "Subsite".

Enter the necessary information such as Title, Description, URL, and Template.

Choose the desired permissions settings.

Click on "Create" to create the subsite.

Different Subsite Options

• Explanation of different subsite options available in SharePoint, including.
  • Team Site (No Microsoft 365 Group)
  • Team Site (Classic Experience)
  • Project Site
  • Others (if applicable)

User Permissions

• Explanation of user permission options for subsites in SharePoint.
• Difference between using the same site permissions or unique permissions for subsites.
• Guidelines for choosing the appropriate permission settings based on security and collaboration needs.

Conclusion

• Recap of the importance of subsites in SharePoint.
• Summary of the steps for creating and managing subsites.
• Encouragement for readers to leverage subsites to enhance collaboration and organization in their SharePoint environments.