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Hide OOB Share Button in Model-Driven Apps

Customizing a Model-Driven App in Dynamics 365 or Power Apps can be a complex task, especially when it comes to hiding the Share button. In this article, we'll explore four methods to achieve this, providing a step-by-step guide for each approach.

Why Hide the Share Button?

  • Restrict record-sharing capabilities.
  • Enhance data security and compliance.
  • Simplify the user interface.

Method 1. Ribbon Workbench Alternative

  • Traditionally used for customizing the ribbon (command bar).
  • May not provide a direct option to hide the Share button.
  • Explore alternative solutions if the button is not customizable.

Method 2. Security Roles Configuration

  • Configure security roles to restrict sharing capabilities.
  • May not always work as expected.
  • The share button may still be visible even if users don't have sharing privileges.
    Configure security

Method 3. Manipulating Solution XML

  • Advanced methods require a deeper understanding of solution structure and customization concepts.
  • Provides high flexibility and control.

Steps to follow

  • Export Solution: Export the solution containing the Model-Driven App.
  • Extract Solution ZIP: Extract the exported solution ZIP file.
  • Locate RibbonDiffXML: Find the RibbonDiffXML section in the customization.xml file.
  • Find Share Button: Search for the Share button definition within the RibbonDiffXML section.
  • Remove the Share Button: Remove or comment out the corresponding XML elements.
  • Save Changes: Save the modified customization.xml file.
  • Import Solution: Import the modified solution back into Dynamics 365.
  • Publish Changes: Publish the customizations to apply the changes to the Model-Driven App.

Method 4. JavaScript Approach

JavaScript Approach

  • Customize the user interface using JavaScript.
  • Retrieve the ID of the Share button (typically "collaborationShareButton").
  • Develop a dynamic function to hide the button.
function hideShareButtononForm() {
    for (var i = 0; i < 100; i++) {
        var shareButton = window.top.document.getElementById("collaborationShareButton_" + i);
        if (shareButton) {
            shareButton.style.display = 'none';
            return;
        }
    }
}

Dynamic function

Additional Tips and Considerations

  • Test and validate: Thoroughly test and validate your customizations to ensure they work as expected
  • Backup and version control: Maintain backups and version control of your customizations to track changes and roll back if needed
  • Compatibility and updates: Ensure your customizations are compatible with future updates and releases of Dynamics 365 and Power Apps

Conclusion

Hiding the Share button in a Model-Driven App requires careful planning and execution. By following the step-by-step guides outlined in this article, you can successfully customize your app to meet your organization's specific requirements. Remember to test, validate, and maintain your customizations to ensure a seamless user experience.

Thank you for reading! We hope this article helped you successfully hide the Share button in your Model-Driven App. If you have any questions, feedback, or suggestions, please leave a comment below. We'd love to hear from you!


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