Requirement
Let’s say you have conducted training in your organization. And as part of the process you want to conduct an exam to check an employee’s knowledge if they have really understood whatever was shared during training sessions. You want to make a real exam with points given to each question and use the result of exam to decide if the employee has passed or not.
How can you develop such an exam quickly?
Solution
Using Microsoft forms we can build such an exam very quickly. Quiz option in Microsoft forms has the below features,
- Mobile responsive
- Question with options (radio, checkboxes or text box)
- We have a question with single correct answer or sultiple correct answers
- We can have Marks/Points for each question
- Any person from the organization can respond from anywhere (only once)
- User can see his/her own result (marks/points) and correct answers once submitted
- Admin can view/export results as an Excel
Let’s create a sample quiz exam using Forms.
Login to
here with your office 365 account. >> Below will be the home screen of your forms >> click on New Quiz button
Give a name to your quiz, you can also add a description below it. Click on Add new button to start adding questions.
When you click on “Add new” button >> you will get the below types of questions to be created >> it can be choice, text, rating, date etc.
You can add questions, options (answers) to your question >> mark specific option as “correct answer”
You can mark specific question as required, that means end user must answer the question. You can configure points for each question >> as shown below I have given 10 points for this question.
I aAdded just another question with four options and the fourth option is marked as the correct answer.
We can have questions with multiple correct answers also. Toggle Multiple answer menu and mark the answers which you want to be configured as correct. For the below question I have marked all three options as correct answers.
You can go to the Settings menu by clicking on “more form settings” button >> There are various configurations available here such as "One Response Per Person". Show results automatically to the end user once he submits the quiz.
That’s how the exam appears on a mobile device, I have selected the answers and let's click on submit.
We can configure the thank you message if you want from the Settings menu. When you click on View Results >> It will show your marks out of total marks, and correct answers to each question.
Last point to add here >> the owner of the quiz can see the responses and export all the responses to an Excel file as shown below.
Summary
So, it’s very easy and straightforward to create an online exam using Microsoft Forms, you can have a marking system as well. You can easily use this to check the knowledge of your employees. You can share this quiz with your organization users; they need to login with their email id and windows password to attend this exam.
Hope this helps, thanks for reading.