Best Open Source CRM of 2023

What is a CRM

A CRM, or customer relationship management, is a system or software that helps businesses manage and analyze customer interactions and data throughout the customer lifecycle. This includes storing information about customers and their interactions, such as sales and marketing activities, customer service inquiries, and purchase history. A CRM system aims to improve customer relationships, increase sales and customer retention, and streamline business processes. Some common features of a CRM system include contact management, sales management, marketing automation, and customer service and support. CRM can be cloud-based or on-premises and can be open-source or proprietary.

What is open-source CRM?

Open-source CRM, or open-source customer relationship management, refers to CRM software freely available for anyone to use, modify, and distribute. Unlike proprietary CRM software, the source code of open-source CRM is publicly available, which allows users to customize the software to fit their specific needs.

Open-source CRM is typically developed and maintained by a community of developers and users who contribute to the project by fixing bugs, adding new features, and providing support. Some popular open-source CRM options include vtiger CRM, SuiteCRM, and Odoo.

Businesses of all sizes can use open-source CRM software, which is often a cost-effective option for small and medium-sized companies that do not have the budget for expensive proprietary CRM software. Additionally, it gives more flexibility and control to the organization using it.

Best Open Source CRM

Open-source CRM is an essential tool in any business. It helps keep track of customer information and interactions and makes it easier to communicate with customers. Open-source software is free to download, customize, and use for your business. However, not all open-source CRM systems are created equal! Therefore, it would be best to consider which features matter most to your company before deciding which system best fits you. This article will cover six top open-source CRM systems: SuiteCRM, Vtiger, OroCRM, Zurmo, Fat Free CRM (FFC), and Sprott Technologies (SPT). By the end of this article, you'll have a good idea about which one might be best suited for your needs!

Top Open-Source CRM

Open-source CRM is software that companies can use to manage customer relations. It is an open-source program that allows you to customize it according to your needs and requirements. The best part about these systems is that they are free of cost, so even small businesses can afford them without worrying about the price tag.

There are several benefits of using Open Source CRM:

It's cost-effective - Costing nothing, open-source CRMs offer businesses great value for money. You won't need to worry about paying expensive licensing fees or hiring developers because everything is already included in the package!

It's customizable - By tailoring your system according to your needs, you're assured of greater productivity at work while saving time on unnecessary tasks like manual data entry or copy/paste operations (which we all know could have been automated with tools like Google Sheets).

SuiteCRM

SuiteCRM is an open-source CRM solution. It allows you to manage your contacts, opportunities, customers, and orders in one place. In addition, SuiteCRM features customizable fields, workflow automation, and more.

SuiteCRM is written in PHP and available under AGPL license.

SuiteCRM offers a full suite of CRM functionality, including sales, marketing, service & support. The software is flexible enough for any size business, from small mom-and-pop shops up to large enterprises with thousands of end users or users across multiple locations.

SuiteCRM allows you to easily manage your customers' information in one place so that you can create targeted marketing campaigns, better serve their needs and ultimately increase your sales.

SuiteCRM Features

SuiteCRM is a custom, open source CRM application that can be used to manage projects, contacts, leads and accounts. The software is available in multiple languages including English and Spanish. It supports multiple currencies and has a built-in payment gateway module for collecting payments from your clients. The key components of SuiteCRM includes:

Sales
Improve sales and grow your pipeline with our sales automation modules. Model your sales process using our tools to increase lead conversion rates, send personalised quotes and prioritise which opportunities you should be pursuing next.

Marketing
Use our CRM to grow your brand awareness. Use custom fields to model your personas and successfully segment your data using our Target Lists module. Create engaging campaigns to send marketing content and automate marketing tasks.

Reports
Our Reports module allows users to build, generate and manage reports based on real time data. Teams can gather data from any module within your CRM to generate reports that will display vital information for your business in real-time.

Dashboard
Monitor the business data that is important to you at a glance, with personalised real-time dashboards for you and your users.

Customer
Get a 360-degree view of your customer base at any given time. Use insights to build strong and lasting relationships.

Workflow
Automate key actions based on previously set conditions within the CRM and free your teams of time-consuming admin tasks.

Activity Management
Record and automate key touchpoints with your customers with our Calls, Meetings, Tasks and Notes modules. Our personal and shared calendars allow your users to keep track of their day to day and never miss a client appointment!

Case Management
Our Case Management modules & self service portal allows users to successfully manage customer issues. Manage all correspondence within the case, use workflow to track resolution times and monitor case categories to understand the problems your customers face.

Configuration Studio
Our solution comes equipped with a range of System Admin tools which allows you to make your CRM your own, without development! Add new fields, customise layouts and even create whole new modules is just a taste of what you can achieve!

Installation

The installation process is simple and straightforward. You can download SuiteCRM from our website, or you can use git to clone the codebase. Once you've got your copy of SuiteCRM on your computer, you'll need to run composer install to install all dependencies (this may take some time). Next, create an empty database using phpmyadmin or MySQL Workbench; make sure that all permissions are set correctly for SuiteCRM's root user account before proceeding with this step!

Once your database has been set up, open up config/configuration.yml in a text editor and change any settings as necessary (we recommend looking through each section at least briefly). Don't forget about first_time_setup if you haven't done so already--it will guide you through initial setup tasks such as creating users and assigning them roles based on their email addresses.

Once everything looks good in config/, run ./bin/suitecrm install --dev which will complete the installation process by creating new migrations tables within MySQL and setting up development mode environment variables required by Sublime Text 3 plugin

Single Sign On (SSO)

Single sign on (SSO) is a way of allowing users to use multiple applications without having to log in separately. It uses a single set of credentials, which can be either an administrator account or the user's email address and password. SSO is used by many companies, especially large ones like Google and Facebook, who want their users to access all of their services with just one set of credentials.

In SuiteCRM, we have implemented an SSO system that uses SAML 2.0 as its authentication protocol. This allows you as an administrator or developer to create users in SuiteCRM using LDAP directories such as Active Directory or OpenLDAP--and then those same users will be able to log into other systems that support SAML 2.0 (such as Gmail).

Migrate from SugarCRM to SuiteCRM

SuiteCRM is an open source and complete CRM solution. It includes extensibility, data security and modern UI design that makes it easier for you to use your CRM software.

SuiteCRM is a fork of SugarCRM and based on the same code base as SugarCRM but with some differences like:

A more modern UI (User Interface) design which makes it easier to use than SugarCRM;

More advanced features such as e-commerce, marketing automation etc.;

Change Log

A change log is a record of all the changes that have been made to your website. A change log can be useful for keeping track of what has been changed and when, as well as who made those changes.

Change logs are particularly useful in situations where multiple people work on the same site. They also help developers identify bugs or issues with their code so they can fix them before releasing updates to clients' websites.

SuiteCRM is a complete open source CRM which includes extensibility and data security.

SuiteCRM is a complete open source CRM which includes extensibility and data security. It has been developed with a focus on providing an easy-to-use interface for users, while also allowing them to configure their own workflows and add custom features.

It integrates with third party applications such as SugarCRM, Salesforce, Hubspot etc., through API's or plugins.

Download SuiteCRM

The current version of SuiteCRM is 8.2. Here is the SuiteCRM download link:

Download - SuiteCRM

SuiteCRM also has a hosted service that allows you to use SuiteCRM on their servers.

Vtiger

Vtiger is an open-source CRM and project management software. It's developed in PHP and uses MySQL as a database. This software has a large community of users who are actively involved in development via GitHub pull requests. Other than being free to use, there are also paid services on offer for those that want extra features or support for custom development work with Vtiger.

vTiger CRM is a comprehensive customer relationship management (CRM) software that offers a range of features to help businesses manage their sales, marketing, and customer support activities. Some of the key features of vTiger CRM include:

1. Contact and Lead Management: vTiger CRM allows you to store and organize customer and lead information in a central database. It provides features to capture and track leads, manage contact details, and maintain a complete history of interactions.
2. Sales Automation: The CRM offers tools for managing the sales pipeline, tracking deals, and automating sales processes. It allows you to assign tasks, set reminders, and track sales activities to streamline the sales cycle.
3. Opportunity Management: vTiger CRM enables you to manage and track sales opportunities from initial contact to closure. You can assign probabilities, forecast revenue, and generate reports to analyze the status and progress of each opportunity.
4. Marketing Campaigns: The CRM includes features for planning, executing, and tracking marketing campaigns. You can create targeted email campaigns, track responses, and analyze campaign effectiveness.
5. Customer Support and Ticketing: vTiger CRM provides a ticketing system to manage customer support requests and track their resolution. You can assign tickets, track response times, and maintain a knowledge base for efficient customer service.
6. Inventory Management: The CRM includes inventory management capabilities, allowing you to track products, manage stock levels, and create purchase orders. This feature is useful for businesses that sell physical products.
7. Reporting and Analytics: vTiger CRM offers robust reporting and analytics capabilities to gain insights into sales, marketing, and customer service performance. You can generate custom reports, visualize data, and track key performance indicators (KPIs).
8. Integration and Customization: The CRM provides integration options with popular applications like email clients, calendars, and third-party services. Additionally, vTiger CRM supports customization, allowing you to tailor the system to your specific business needs.
9. Mobile Accessibility: vTiger CRM offers mobile apps for iOS and Android devices, enabling users to access and manage CRM data on the go. This feature facilitates remote work and enhances productivity.
10. Security and User Permissions: The CRM includes security features to protect sensitive data. It offers role-based access controls, allowing you to define user permissions and restrict access to certain information based on user roles.

OroCRM

OroCRM is one of the best open-source CRMs available. Not only does it have a lot of features and functionality, but it's also easy to use and has an excellent user interface (UI).

OroCRM was developed in 2009 by Chris McClean, who wanted to create an online platform that could be used for customer relationship management (CRM) purposes. He decided on Ruby on Rails as the framework since it allowed him to build out the software fairly quickly. Since then, OroCRM has been included in quite a few lists of useful or popular open-source applications, including those published by TechRepublic and Lifehacker.

OroCRM is another powerful customer relationship management (CRM) software designed for businesses to manage their sales, marketing, and customer support activities. Here are some key features of OroCRM:

1. Contact and Account Management: OroCRM provides a centralized database for storing and managing customer and account information. It allows you to maintain a complete view of each customer, including contact details, communication history, and related activities.
2. Sales and Opportunity Management: The CRM offers tools for managing the sales process and tracking opportunities. You can create and track sales pipelines, assign tasks to team members, and monitor the progress of deals. It also enables you to forecast revenue and manage sales targets.
3. Marketing Automation: OroCRM includes marketing automation features to help you streamline and optimize your marketing campaigns. You can segment your customer base, create targeted email campaigns, track campaign performance, and analyze the effectiveness of your marketing efforts.
4. Customer Service and Ticketing: The CRM provides a ticketing system for managing customer support requests. You can create, assign, and track support tickets, ensuring timely and efficient resolution of customer issues. It also allows you to maintain a knowledge base for self-service support.
5. Analytics and Reporting: OroCRM offers robust analytics and reporting capabilities. You can generate customized reports and dashboards to gain insights into your sales, marketing, and customer service performance. It helps you track key metrics, identify trends, and make data-driven decisions.
6. Integration and Customization: OroCRM supports integration with various third-party applications and services, allowing you to connect your CRM with other business systems. It provides APIs and tools for customization, enabling you to tailor the CRM to your specific needs and workflows.
7. Multi-Channel Communication: The CRM facilitates communication with customers through multiple channels. It supports email integration, social media engagement, and customer communication tracking, ensuring a seamless and consistent customer experience across different channels.
8. Workflow and Automation: OroCRM enables you to automate repetitive tasks and streamline your business processes. You can create workflows and triggers based on predefined conditions, automating actions such as lead assignment, email notifications, and data updates.
9. Security and User Permissions: The CRM includes security features to protect your data and ensure privacy. It offers role-based access controls, allowing you to define user permissions and restrict access to sensitive information based on user roles and responsibilities.
10. Mobile Accessibility: OroCRM provides mobile apps for iOS and Android devices, allowing you to access and manage CRM data while on the go. This mobile accessibility enhances productivity and enables remote work.

Zurmo

If you're looking for a powerful and flexible CRM that small businesses and large enterprises can use, Zurmo is the solution for you. Zurmo is packed with features, including customer interactions, campaigns tracking sales, collaboration tools, and more. It's easy to use with an intuitive interface, making it accessible to anyone who needs to track customer data from multiple sources.

Zurmo is an open-source customer relationship management (CRM) software that offers a range of features to help businesses manage their sales, marketing, and customer support activities. Here are some key features of Zurmo:

1. Contact and Lead Management: Zurmo allows you to store and manage customer and lead information in a centralized database. It provides features to capture and track leads, manage contact details, and maintain a complete history of interactions.
2. Sales Force Automation: The CRM offers tools for managing the sales process and automating sales activities. You can track opportunities, manage the sales pipeline, assign tasks, and forecast revenue. It also provides reporting features to monitor sales performance.
3. Marketing Automation: Zurmo includes marketing automation capabilities to streamline your marketing efforts. You can create targeted email campaigns, track campaign performance, and measure the effectiveness of your marketing activities. It allows you to segment your customer base for personalized marketing campaigns.
4. Customer Service and Ticketing: The CRM provides a ticketing system to manage customer support requests and track their resolution. You can assign tickets to team members, track response times, and maintain a knowledge base for efficient customer service.
5. Collaboration and Activity Management: Zurmo offers features for collaboration and activity management within your team. You can assign tasks, schedule appointments, set reminders, and track activities related to customers and deals. This helps in coordinating efforts and improving team productivity.
6. Reporting and Analytics: Zurmo provides reporting and analytics capabilities to gain insights into your sales, marketing, and customer service performance. You can generate custom reports, create dashboards, and visualize data to track key metrics and make informed decisions.
7. Integration and Customization: The CRM supports integration with other applications and services through APIs and connectors. You can connect Zurmo with your existing business systems, such as email clients, calendars, and external databases. It also offers customization options to tailor the CRM to your specific needs.
8. Workflow Automation: Zurmo enables you to automate repetitive tasks and streamline your business processes. You can create workflows and triggers based on predefined conditions, automating actions such as lead assignment, email notifications, and data updates.
9. Security and User Permissions: The CRM includes security features to protect your data and ensure user access control. It provides role-based access controls, allowing you to define user permissions and restrict access to sensitive information based on user roles.
10. Mobile Accessibility: Zurmo offers mobile apps for iOS and Android devices, allowing you to access and manage CRM data on the go. This mobile accessibility enhances productivity and facilitates remote work.

Fat Free CRM

Fat Free CRM is a free and open-source CRM written in PHP. It's licensed under the GNU General Public License, which means anyone can create and distribute their own applications based on Fat Free CRM. Since its initial release in 2004, Fat Free has been downloaded over 500,000 times, making it one of the most popular enterprise-ready cloud-based CRMs available today. 

Fat Free CRM is an open-source customer relationship management (CRM) software that provides a range of features to help businesses manage their sales, marketing, and customer support activities. Here are some key features of Fat Free CRM:

1. Contact and Lead Management: Fat Free CRM allows you to store and manage customer and lead information in a centralized database. It provides features to capture and track leads, manage contact details, and maintain a history of interactions.
2. Sales and Opportunity Management: The CRM offers tools for managing the sales process and tracking opportunities. You can create and track sales pipelines, assign tasks to team members, and monitor the progress of deals. It helps you forecast revenue and manage sales targets.
3. Email Integration: Fat Free CRM integrates with email clients, enabling you to manage customer communications within the CRM interface. You can track email interactions, send emails directly from the CRM, and maintain a record of email correspondence.
4. Task and Calendar Management: The CRM provides features for task and calendar management, allowing you to schedule appointments, set reminders, and track important activities related to customers and deals. This helps in organizing and prioritizing tasks.
5. Collaboration and Activity Tracking: Fat Free CRM includes collaboration features to facilitate teamwork. You can assign tasks to team members, track progress, and maintain activity history. It helps in coordinating efforts and improving communication within your team.
6. Reporting and Analytics: The CRM offers reporting and analytics capabilities to gain insights into your sales, marketing, and customer service performance. You can generate custom reports, visualize data, and track key metrics to monitor and evaluate your business activities.
7. Customization and Extension: Fat Free CRM provides customization options, allowing you to tailor the CRM to your specific needs. You can customize fields, layouts, and workflows to match your business processes. Additionally, being an open-source solution, you have the flexibility to modify and extend the software as per your requirements.
8. Integration with Third-Party Applications: The CRM supports integration with various third-party applications and services. It provides APIs and connectors to connect with external systems such as email clients, calendars, and other business tools.
9. Security and User Permissions: Fat Free CRM includes security features to protect your data. It provides user authentication, role-based access controls, and data encryption options to ensure the privacy and security of your CRM information.
10. Mobile Accessibility: Fat Free CRM offers a responsive web interface, making it accessible on mobile devices. You can access and manage your CRM data while on the go, enhancing productivity and enabling remote work.

Not all open source CRM are created equal

The great thing about open-source CRM software is that it's customizable to your needs.

This means that you can set up your open-source CRM software to work with how your business works rather than changing how your business works based on how the open-source CRM software works.

In addition to saving money and time by choosing an open-source CRM system, you'll also benefit from other advantages such as scalability and flexibility.

What are the benefits of using open source CRM, such as cost savings and flexibility?

Using open source CRM has several benefits, including:

1. Cost savings: One of the main benefits of using open source CRM is that it is typically free to use and customize. This can be a significant cost savings for small and medium-sized businesses that may not have the budget for expensive proprietary CRM software.
2. Flexibility: Open source CRM software allows businesses to customize the software to fit their specific needs, which can provide more flexibility than proprietary CRM software.
3. Control over the data: With open source CRM, businesses have control over their data and it's not locked into a proprietary format, which can make it easier to move data to different systems.
4. Community support: Open source CRM software is typically developed and maintained by a community of developers and users, which can provide a wealth of support and resources.
5. Transparency: Since the source code is available, it is easier to understand how the software works, making it easier to troubleshoot and fix issues.
6. Scalability: Open source CRM software can be easily scaled to handle the needs of growing businesses.
7. Integration: Open source CRM software can easily integrate with other systems, such as accounting and marketing automation software, providing a more seamless workflow for the business.
8. Security: Open source CRM software can have a higher level of security as the code is open for review and many bugs can be identified and fixed by a large community of developers.

Overall, open source CRM can provide significant cost savings and flexibility for businesses, while also providing a high level of control and community support.

Are there any limitations or drawbacks to using open source CRM?

While open source CRM has many benefits, it can also have some limitations and drawbacks. Some of the main limitations and drawbacks of using open source CRM include:

• Limited vendor support: Open source CRM software is typically developed and maintained by a community of developers and users, which can make finding support and resources more difficult.
• Limited functionality: Some open source CRM software may not have all the features and functionality of proprietary CRM software.
• Limited scalability: Some open source CRM software may not be able to handle the same level of data and users as proprietary CRM software.
• Limited integration: Open source CRM software may not integrate as easily with other business systems, such as accounting and marketing automation software.
• Less user-friendly: Open source CRM software can be less user-friendly than proprietary CRM software, which may make it more difficult for employees to use.
• Limited customization: Some open source CRM software may not be as customizable as proprietary CRM software.
• Requires technical knowledge: Setting up and maintaining open source CRM software can be more challenging for businesses that do not have in-house technical expertise.

That being said, many of the open source CRM have a vibrant community of developers, who have created plugins and addons to cover most of the limitations, and also many of the open source CRM providers have professional services to cover the implementation and support.

Conclusion

Open-source CRM is a great option for companies looking to build their own customized solution. While it has some limitations, there are many benefits to choosing an open-source solution over a proprietary one. Some of the most important advantages include lower costs, faster development time, and more flexibility in terms of customization options.