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GovernanceAspects |
Owners ofGovernance Areas |
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SP ITTeam |
SP Admin |
BusinessOwners |
ContentOwners |
SiteDesigners |
LegalTeam |
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Overall navigational structure of your solution (Themes, CSS, tabs, breadcrumbs, links, “back button”) |
PCare needs to be taken from a Governance perspective that customizations that could break on any update from Microsoft should be avoided.
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P |
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P |
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Overall content structure of your solution (Site Hierarchy, Document Libraries, Lists, External Lists) |
P An InternetPublishing Site is not currently available in SharePoint Online. You need to build this type of site in SharePoint Server 2013 in an on-premises deployment. There are certain List and Library limits. For example, you can have up to 276 columns in a list for columns that contain a single line of text.
There are also certain Page limits. You can add up to 25 Web Parts to a single wiki or web page.
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Responsibilities for content accuracy |
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P |
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Multi Language Support |
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P SharePointOnline triggers the timer jobs to create the hierarchy for your source and variation labels. This takes some time to complete, it is not instantaneous.
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Quota templates |
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PIn SharePoint Online the server resource quota specifies how many resources should be allocated to each site collection within a tenant.
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Reusable Content Types |
P |
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Permission levels and Security Groups |
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P |
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Permission Inheritance |
P |
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Security Groups: SharePoint Groups or Active Directory Distribution Groups or Active Directory Security Groups |
P Various security features have different limits. For example, a single user can belong to no more than 5,000 security groups.
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Maximum upload size |
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Custom Site Templates |
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P Problems can occur when moving site templates from a SharePoint Server on premise to SharePoint online. Certain features and content types may not even be available depending on the SKU and configuration.
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Content Expiration |
The Expiration Policy timer job is set to run daily, so there could be a delay in the processing of the retention policy.
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P |
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Usage of Remote Blob Storage |
Not available to SharePoint Online customers. |
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Search Scopes (Site Collection, WebApplication or Farm level) |
In SharePoint Online, when you create a new managed property it can only be of type Text or Yes/No and it can't be refinable or sortable.
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P |
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Search: Basic, Advanced, Fast SearchServer |
P There arelimits to the number of entries you can have in a custom search dictionary orthe number of rows that are returned as part of a search.
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P SharePointOnline lacks a search connector framework, custom entity extraction, Query rules, advanced actions and extensible content processing.
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Metadata |
PSharePointOnline does not support hybrid synchronization with on-premises definitions.
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Term Stores |
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PTo support a strong enterprise content management strategy, SharePoint Online taxonomies and content types might need extra care to keep term and content type IDs identical to on-premises equivalents.
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Social Features Activated: tags, bookmarks, ratings |
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P |
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Resource Throttling |
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P The threshold limit of 5000 cannot be increased in Online as opposed to on premise. |
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Backup and Restore (frequency and actualtesting) |
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Site Archival (Policies and archivalprocess: instead of record management or record management site or a third-party solution) |
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Forms Tools to be used: InfoPath Forms, SharePoint Designer, ASP.Net forms, third-party forms |
PWhen users view a form in a mobile device browser, some controls appear differently than they do in a desktop browser and some controls are ignored completely. |
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Workflow Tools to be used: Windows WF, SharePoint Designer, third-party tools |
PMost all of the third-party programs may not work due to the restrictions by Microsoft.
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P |
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My Sites: Creation, storage limits, backuppolicy and archival policy |
P Capacity planning for My Site Personal Site Quota. For example If you are rolling out MySites to 50000 users and each has 1 GB My Site, you would need a 50 TB database space.
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Content Storage Limits |
P |
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Development Tools: SharePoint Designer, Visual Studio, InfoPath, third-party tools |
P Most all of the third-party programs may not work due to the restrictions by Microsoft. |
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Client-side Coding: SharePoint ClientObject Model, XSLT, JavaScript, third-party tools |
P Most all of the third-party programs may not work due to the restrictions by Microsoft.
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Recovery, load balancing and failover strategies |
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KPIs, Dashboards, Reports |
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Integration with other systems: Webservices, BCS, external content types |
P SharePointOnline does not have the full customization or API set of the on-premises or dedicated instances of SharePoint.
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Excel Services, Performance Point Servicesfor Data Intelligence |
P Limited support. |
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Training: very important aspect isSharePoint training so that users can create effective support requests. |
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Site Ownership: Site owners may switchteams or leave the enterprise, making it unclear who owns content or causing sites to be locked |
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Regulatory Compliance |
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Server Patches and Upgrades |
Not required, as done by Microsoft. |