Configuring Alerts in SharePoint 2010

Introduction:

SharePoint 2010 provides the capability to subscribe the content through a feature called "Alerts". Alerts can be subscribed for at the four different levels of list, document library, list item and a document. In this article we will be seeing how to create an alert for a particular user subscribed for a document library.

Create an alert for Document Library:

• Click on the login credential which is visible in the top right corner; go to My Settings.
  
  
   
• Click on My Alerts.
  
  
   
• You can click on "Add Alert" to create a new alert.
  
  
   
• Choose a document library or list for which the alert should be subscribed.
  
  
   
• Click on Next.
• Modify the properties according to your requirement.
  
  
  
  
   
• Click on Ok.
• A new Alert is successfully added.
  
  
  

Alternative method:

• I am going to add an alert for the document library.
• Go to "Shared Documents".
• In the ribbon interface, Select Library Tools => Library => Alert Me
  
  
   
• Click on "Set alert on this library" to create a new alert.

Create an alert for Document:

• I am going to add an alert for the document.
• Go to "Shared Documents"; select the document for which the alert is to be set.
• In the ribbon interface , Select Library Tools => Library => Alert Me
  
  
   
• Click on "Set alert on this document" to create a new alert for the document.
   

User Alerts:

• Go to Site Actions => Site Settings => Site Administration =>User Alerts.
  
  
   
• Select the user from the drop down to show all the alerts created by that user and click on "Update".
  
  
  
   
• You will able to see all the alerts created by the user.
• To delete a particular alert, select the alert and click on "Delete Selected Alerts".