Squadron Version Cleaner SharePoint Administration Tool

Squadron Version Cleaner

You can find the documentation of Version Cleaner here.

What Squadron is

Squadron is a free SharePoint administration tool available at sharepointcto.



How to download Squadron

Squadron for SharePoint 2010 can be downloaded from the link below:

Download Squadron for SharePoint 2010

Squadron is built on Click Once deployment, so installation is simple and automatic updates are possible.



What Version Cleaner is

Version Cleaner helps you in recycling/deleting unwanted versions.

Why Version Cleaning is important

As you know, SharePoint relies on SQL Server for storage and the storage is determined by the size of document/items and each version takes up storage, it is important to clean up versions.

We can choose to remove versions that were created 1 year ago.

How to use Version Cleaner

Run Squadron from the Start Menu and choose Version Cleaner from the left panel.



From the Step 1 panel select your site / library. You will get the library/list populated in the Step 2 panel.



Choose the Version Created days and click the "Find" button.

If you have versions enabled in some of the libraries and 365 days old versions exists on them, you will get it displayed in the Step 3 pane.



Actions

You can choose the following actions:

1. Move to Recycle Bin
2. Delete

"Move to Recycle Bin" will make the version deleted from the list/library and can be restored later.



Choosing "Delete" will permanently delete the version.

Check / Uncheck

You can also check/uncheck multiple list/libraries from the Step 2 pane.

 

Please note that each version will take up the same amount of size. For example a document is 1 MB in size and there are 100 versions, the total size in use will be 100 MB. It is a good practice to include Version Cleanup in Governance Policies.

References

Squadron for SharePoint

Summary

In this article we have explored how to use the Version Cleaner add-in for Squadron.