Enterprise Keywords Feature of SharePoint 2013

What the Enterprise Keyword is

An enterprise keyword is a special site column that allows user terms to be stored in a non-hierarchical list. Typically this gets stored along with the Managed Metadata under a pre-defined term set called keywords.



Advantages of Enterprise Keywords

The following are the major advantages of using enterprise keywords:

1. It enables Folksonomy
2. Users can submit new keywords
3. It is reusable across Tags and Notes

How to start using an Enterprise Keyword column

Use the following procedure to create an enterprise keyword column.

Step 1: Create a list

Create a list of type contacts.



Step 2: Add column

Choose List Settings and then the option Add column from existing Site Columns. In the page that appears scroll down to select the item Enterprise Keywords.



Save changes to the list.

Step 3: Create keyword

Now we are ready to enter the data. Back in the list, choose New Item and enter information.

For the Enterprise Keywords column enter a new keyword like "business".



Save the changes.

Step 4: View keyword

You can see that the new keyword is being saved to the Keywords term set of managed metadata.

Open Site Actions > Site Settings > Term Store Management Tool for viewing this.



This makes sure that the new keyword is stored in the non-hierarchical Keywords term set.

Brining Managed Metadata Terms to Auto-Complete

We can also bring managed metadata terms into the Enterprise Keywords column for auto-completion.

For testing this create a site collection level terms using the term store management tool.



Now try entering an item for our list. Type the beginning character of the term. You can see the auto-completion takes place as shown below.



This ensures that the managed metadata terms are available in the enterprise keywords column. This would enable high reuse of the terms.



If you cannot see auto-completion happening, try re-creating your managed metadata service pointing to the same database.

References

http://bit.ly/1mvIEs4

Summary

In this article we have explored the Enterprise Keywords column of SharePoint 2013.