SharePoint Online LIst View Item not Showing

Question

In my SharePoint Online List, One of the view is having a probelm as given bellow:
1. Adding One Filter to get specifric data --> Item showes as expected.
2. Try to add "Group By" filter, --> No Item Showes

Number of total LIswt item is more thant 25k. And The Expected List VIew Item after filteration is 5k+.
Please suggest, what to do.

Naimish Makwana · Answer

There could be a few reasons why your "Group By" filter is not showing any items in the SharePoint Online list view. Here are some things you can try to troubleshoot the issue: Check if the column you are trying to group by has any blank or null values. If yes, then try to filter out those items and see if the group by filter works. Check if the "Group By" column is present in the list view fields. If it is not, add it to the list view fields and try to apply the "Group By" filter again. Check if the "Group By" column is a calculated column. If it is, then SharePoint Online may not be able to group by the calculated column. In this case, you can try creating a new column with the same formula as the calculated column and use it for the "Group By" filter. If none of the above solutions work, then it may be due to the large number of list items in the view. SharePoint Online has a limit on the number of items it can group by in a single view. In this case, you can try creating a new view with a filter that limits the number of items in the view and then apply the "Group By" filter. I hope these suggestions help you resolve the issue with your SharePoint Online list view.

Tuhin Paul · Answer

When working with large SharePoint Online lists, applying filters and group by options can sometimes cause performance issues or unexpected behavior, especially if the list has more than 25k items.

Tuhin Paul · Answer

If you haven't already done so, create indexes on the columns that you are using for filtering and grouping. This can significantly improve performance when working with large lists. Metadata navigation is an alternative to filtering and grouping that allows users to navigate a list using metadata columns. This can be a more efficient way to navigate large lists. If the built-in view settings are not working for you, you can use PowerShell to create custom views that are optimized for your specific scenario.