Sharepoint Consultant

Question

What is the role of a sharepoint consultant in improving internal communication ?

Daniel Wright · Answer

The role of a SharePoint consultant in improving internal communication is crucial in leveraging the capabilities of SharePoint, a powerful collaboration platform from Microsoft. SharePoint consultants play a vital role in optimizing the platform to enhance communication and collaboration within an organization. Here are some key aspects of how a SharePoint consultant can improve internal communication: 1. Customization and Configuration : SharePoint consultants work closely with organizations to customize the platform according to their specific communication needs. They configure SharePoint sites, workflows, lists, libraries, and permissions to ensure seamless communication flows within teams and departments. 2. Designing Information Architecture : SharePoint consultants help in designing the information architecture of SharePoint sites. By organizing content in a logical and intuitive manner, they enable users to easily find information, documents, and resources, thus facilitating effective communication. 3. Implementing Collaboration Tools : SharePoint offers a variety of collaboration tools such as team sites, document libraries, discussion boards, calendars, and social features. SharePoint consultants assist in implementing these tools to foster collaboration and communication among employees. 4. Training and Support : SharePoint consultants provide training to users on how to effectively use SharePoint for communication purposes. They offer ongoing support to troubleshoot issues, answer questions, and ensure that employees make the most out of SharePoint for internal communication. 5. Integration with Other Systems : SharePoint consultants help integrate SharePoint with other systems like Microsoft Teams, Outlook, or third-party applications to streamline communication processes. This integration helps in centralizing communication channels and avoiding silos within the organization. 6. Security and Compliance : SharePoint consultants also ensure that communication within SharePoint is secure and compliant with organizational policies and regulations. They set up security measures, define access controls, and implement compliance features to protect sensitive information shared within the platform. By focusing on these areas, a SharePoint consultant can significantly enhance internal communication within an organization, leading to improved collaboration, knowledge sharing, and overall productivity. Through effective customization, training, support, and integration, SharePoint can become a powerful tool for fostering communication and collaboration among employees.