How To Give An Approval When A New Cognito Forms Entry Is Submitted With Microsoft Flow

Microsoft Flow

Microsoft Flow is a cloud-based service. It allows us to react to an event in one service and do something with the data from that event into another service. The users can build workflows that automatically does some business tasks and processes across applications and services.

It helps us to monitor all our workflow with the help of a great cloud solution called “Microsoft Flow”. Before reading this article, please go through some important articles mentioned below.

• Deep Dive Into Microsoft Flow
• How To Connect OneDrive To Google Drive With Microsoft Flow
• How To Connect Facebook to Twitter With Microsoft Flow
• How To Save Email Attachment From Outlook To Dropbox With Microsoft Flow
• How To Send Notification Via SMS When Dropbox Is Modified With Microsoft Flow
• How To Connect The Outlook Mail To Excel With Microsoft Flow
• How To Save Office 365 Email Attachment To OneDrive With Microsoft Flow
• How To Track Facebook Wall Messages In An Excel Table Using Microsoft Flow
• How To Notify A User Of Newly Submitted Microsoft Forms Response Via Email
• How To Generate Audio For My Facebook Post Using Microsoft Flow
• How To Save Wunderlist Tasks To OneNote Pages Using Microsoft Flow
• How To Change Your Facebook Post In One Language To Repost In Another Lang
• How To Track Your Work Hours And Work Location Using Microsoft Flow
• How To Notify Me About Positive Twitter Posts Using Microsoft Flow
• How To Easily Upload Image From Mobile To OneDrive by Flow Button Using Mi

Cognito

Cognito Forms is a free online form builder that makes it easy to create sophisticated responsive online forms to collect information and payments from your customers.

Quickly build your forms through our amazing drag and drop for a designer, publish via a link or embed code for your site, and manage entries and payments stored securely by Cognito in Azure cloud servers. Login to Cognito here to learn more.

Prerequisites

• Microsoft Account – Corporate ID.
• Cognito Account.
• Mail Account

Follow the below steps to build a Flow using a template.

Step 1

Sign in to Cognito Forms account.

https://www.cognitoforms.com/

 

Create a form.

 

Build the form with Controls.

 

Using the Cognito Tool Box, we can design our Forms.

 

After designing, click on the Publish tab. There, copy the URL link and paste it into another tab to publish the form.

 

Step 2

Log in to www.flow.microsoft.com. And choose the Templates menu from the menu bar.

 

Search "Cognito Forms" in the search bar and choose “Start an approval when a new Cognito Forms Entry is Submitted” template.

Now, click on the "Use this template" button.

Step 3

Sign into Cognito Forms and give it permission to access your accounts.

 

Step 4

Sign into Approvals and give it permission to access your accounts.

 

Step 5

After all of these get configured, click on the "Continue" button.

 

Step 6

Next, let us configure the flow.

 

Now, choose the form name.

 

Choose the Approval type, Title, Assigned to (we give Email address of the person who gives approval to this Form), Details, Item Link, Item Link Description.

 

Choose the content from this tool box.

 

The final Flow should be like this. Click on "Save Flow" ant the Flow is created.

 

The Flow is created

 

Output

Fill up the Form.

 

Form Recorded.

 

Notification sent to the assigned Email address.

 

Open Email and give approval or rejection of the Form.



Click on "Approve" and enter the comments to Submit.

 

Now, the Form gets approved.

 

The status of the Cognito Forms gets completed.

Here is the history of the flow.

Summary

I hope you understood how to give an approval when a new Cognito Form entry is submitted, using Microsoft Flow automatically. Stay tuned for more Flow articles.