How To Create And Apply Label In SharePoint Online

I am going to explain how we can create labels for retention policies at the tenant level so that labels can be applicable across site collections.

Click on Admin. Admin is visible to the tenant administrators only and not to site collection administrators.

Admin

After that, expand the Admin center and click on "Security & Compliance".

Security & Compliance

Then, click on "Go to the governance dashboard".

Dashboard

Click on "Create Label" as shown below.

Create Label

Name your label as shown below and click "Next".

Next

In label settings, we choose from the options what should happen after 10 years of document creation. Below is the screenshot.

Document creation

Click on the Next button once the settings are finalized. Finally, you can review your settings and click "Create this label".

Create this label

Once the Label is created, we have the option to publish it. Click on "Publish" as shown below.

Publish

This is how we can publish labels. Follow the next step.

Publish labels

Click on Next as shown in the screenshot above. In the below screen, we can choose to publish the Label to all or we choose specific locations depending upon the requirement.

Specific location

Click "Next" as shown above.

Give a friendly name to your policy as shown below.

Policy

Review your settings and publish labels as shown below.

Review your settings

Below, we can see that the status shows pending. You can also edit or delete it.

Delete

After some time (I checked it after 30 minutes), the Status is changed to successful.

 Status is changed

We can apply labels by going to the Library Settings.

Library Settings

Click on "Apply label to items in this list or library", as in the below screen. Select a label and it will apply to each document in the library.

Apply label


Similar Articles